{"id":79074,"date":"2025-05-28T17:25:12","date_gmt":"2025-05-28T17:25:12","guid":{"rendered":"https:\/\/mailinvest.blog\/index.php\/2025\/05\/28\/how-ai-assistants-can-make-you-10x-more-productive-a-step-by-step-guide\/"},"modified":"2025-05-28T17:26:27","modified_gmt":"2025-05-28T17:26:27","slug":"how-ai-assistants-can-make-you-10x-more-productive-a-step-by-step-guide","status":"publish","type":"post","link":"https:\/\/mailinvest.blog\/index.php\/2025\/05\/28\/how-ai-assistants-can-make-you-10x-more-productive-a-step-by-step-guide\/","title":{"rendered":"How AI assistants can make you 10x more productive: A step-by-step guide"},"content":{"rendered":"

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Let\u2018s be sincere: AI assistants aren\u2019t only for executives anymore. They’re the key weapon that may make you 10x extra productive than everybody else in your organization.<\/p>\n

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I\u2018ve been testing AI assistants obsessively over the previous few months. I\u2019ve discovered that, with the appropriate setup, they’ll rework how you’re employed. Throughout that course of, I developed two game-changing AI assistants<\/a>, with one targeted on strategic undertaking work and one other on dealing with government assistant duties.<\/p>\n

\"Download<\/a><\/span><\/span><\/p>\n

Beneath, I am going to break down my prompts after which evaluate the key gamers \u2014 Google Gemini, Claude, and ChatGPT \u2014 so you possibly can choose the right AI assistant in your particular wants. Let\u2019s dive in.<\/p>\n

Every thing begins along with your folders.<\/h2>\n

Let\u2018s begin with one thing no one talks about however is totally important: your folder construction. It\u2019s not flashy. Nevertheless, this mundane step will prevent time when establishing AI assistants.<\/p>\n

In my function at HubSpot, I handle three pods. For every pod, I solely have two folders. One folder has my technique docs, like highway maps and memos. The opposite accommodates all my assembly transcripts \u2014 each Zoom name, each brainstorming session, and each check-in. To automate this, I exploit Zaps<\/a>. So, each time a gathering ends, it simply zaps the transcript into the appropriate folder.<\/p>\n

This sorting system is not nearly tidying up and staying organized. I\u2019m truly constructing the inspiration for my AI assistants to thrive. My technique folder will prepare my undertaking assistant. My assembly transcripts will change into my government assistant.<\/p>\n

The muse of your AI\u2019s information is all that structured and unstructured knowledge. So, in the event you get your folders proper, the whole lot else will observe.<\/p>\n

Constructing an AI Government Assistant<\/h2>\n

Now, let\u2019s take that data and create our first AI assistant. This GPT will assist me prep for conferences and summarize calls so I can keep organized. Beneath, I\u2019ll construct my assistant utilizing Google Gemini.<\/p>\n

Gemini has each a chat operate and \u201cgems,\u201d or Google\u2019s equal to customized GPTs. For this course of, I\u2019ll begin with a brand new gem that may change into the chief assistant for my Scaled Promoting pod.<\/p>\n

\"ai<\/p>\n

Subsequent, I\u2019ll add my p<\/span>rompt to the directions part. I need this GPT to research my conferences so I do know the motion objects I would like to finish after my calls. Right here\u2019s what I wrote:<\/span><\/p>\n