{"id":27558,"date":"2023-01-04T13:01:08","date_gmt":"2023-01-04T13:01:08","guid":{"rendered":"https:\/\/mailinvest.blog\/index.php\/2023\/01\/04\/how-our-marketing-team-runs-webinar-campaigns\/"},"modified":"2023-01-04T13:01:08","modified_gmt":"2023-01-04T13:01:08","slug":"how-our-marketing-team-runs-webinar-campaigns","status":"publish","type":"post","link":"https:\/\/mailinvest.blog\/index.php\/2023\/01\/04\/how-our-marketing-team-runs-webinar-campaigns\/","title":{"rendered":"How Our Marketing Team Runs Webinar Campaigns"},"content":{"rendered":"<p> <a href=\"https:\/\/go.fiverr.com\/visit\/?bta=1052423&nci=17043\" Target=\"_Top\"><img loading=\"lazy\" decoding=\"async\" border=\"0\" src=\"https:\/\/fiverr.ck-cdn.com\/tn\/serve\/?cid=40081059\" loading=\"lazy\"  width=\"601\" height=\"201\"><\/a>\n<\/p>\n<div data-content=\"gutenberg\">\n<p>Customers often ask us: \u201cHow can I use GetResponse to promote my business?\u201d<\/p>\n<p>We\u2019ll start by sharing other <a href=\"https:\/\/www.getresponse.com\/customers\">customers\u2019 success stories<\/a> for inspiration, and we\u2019ve also decided to show you how our Marketing Team uses GetResponse to promote and educate about, well, GetResponse.<\/p>\n<p>In this article, I\u2019ll talk about how we run webinar marketing campaigns. And since <strong>we organize<\/strong> <strong>close to 40 webinars every year<\/strong>, with our top one so far attracting <strong>more than 4,000 registrants<\/strong>, there\u2019s a lot to talk about.<\/p>\n<p>Hopefully, by sharing the exact same process our team follows, this article will inspire you to look into all the ways webinars can help your business prosper. And who knows, maybe you\u2019ll even use GetResponse for your own success story!?<\/p>\n<p>Here\u2019s how we run our webinar marketing campaigns in 8 steps:<\/p>\n<ol>\n<li><a href=\"#planning-the-campaign\">Planning the campaign<\/a><\/li>\n<li><a href=\"#creating-the-webinar\">Creating the webinar<\/a><\/li>\n<li><a href=\"#preparing-webinar-registration-page\">Preparing the registration page<\/a><\/li>\n<li><a href=\"#sending-webinar-invitation\">Sending the webinar invitation<\/a><\/li>\n<li><a href=\"#creating-website-popup\">Creating the website popup<\/a><\/li>\n<li><a href=\"#promoting-webinar-via-social-media-paid-ads\">Promoting the webinar via social media, partners, and paid ads<\/a><\/li>\n<li><a href=\"#running-webinar\">Running the webinar<\/a><\/li>\n<li><a href=\"#sending-followup\">Sending the follow-up<\/a><\/li>\n<\/ol>\n<p>But first, let\u2019s briefly explain what we mean by Dogfooding.<\/p>\n<div class=\"wp-block-getresponse-before-you-begin\">\n<p><strong>Dogfooding:<\/strong><\/p>\n<p>Dogfooding is the practice of using a company\u2019s own products or services internally, either for testing purposes or as a way for employees to familiarize themselves with new features or products. The term \u201cdogfooding\u201d comes from the phrase \u201ceat your own dog food,\u201d which means to use what you produce.<\/p>\n<p>Our Marketing Team uses its own marketing software, GetResponse, to develop marketing campaigns to better understand the features, capabilities, and see things from the perspective of our customers. It also gives us a sense of ownership and pride in the products we develop.<\/p>\n<\/div>\n<h2 id=\"planning-the-campaign\">Step 1. Planning the campaign<\/h2>\n<p><strong>Tools used:<\/strong> MS Word, MS Teams, Jira, Slack<\/p>\n<p>Before diving into a webinar campaign, our team meets to discuss the details of the upcoming project.<\/p>\n<p>Specifically, we try to find answers to the following questions:<\/p>\n<ul>\n<li>What\u2019s the goal of this campaign?<\/li>\n<li>Who are we trying to reach?<\/li>\n<li>What will the webinar be about?<\/li>\n<li>When will we run it?<\/li>\n<li>Who\u2019ll host and support the webinar?<\/li>\n<li>What marketing activities will we be able to do?<\/li>\n<li>How will we follow up after the webinar?<\/li>\n<\/ul>\n<p class=\"has-background\" style=\"background-color:#e6f6ff\"><strong>Example:<\/strong> The goal of your webinar could be to educate your current and prospective customers on a new tool. Or it could be to educate them about a new marketing topic and to promote your new ebook. In both cases, the goals can be measured using different metrics, like product adoption or demo requests vs. ebook downloads.<\/p>\n<p>Going over these questions helps our team align and decide on the scope of activities that we want to pursue.<\/p>\n<p>For example, when the webinar campaign needs to be launched within the next two weeks, we know that we won\u2019t have enough time to prepare the assets \u2013 copy, banners, videos \u2013 for paid media campaigns (Facebook and Google ads) and will need to stick to owned media (website, emails, in-app communication).<\/p>\n<figure class=\"wp-block-image size-full is-resized\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1641\/getresponse-webinar-banners-social-media-300x169.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1641\/getresponse-webinar-banners-social-media-600x338.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1641\/getresponse-webinar-banners-social-media.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1641\/getresponse-webinar-banners-social-media.jpg\" loading=\"lazy\" alt=\"Examples of social media banners used to promote a webinar \u2013 How to Build and Segment Your Email List Using Interactive Content.\" class=\"wp-image-41276\" width=\"650\" height=\"366\"\/><figcaption>Here are a few examples of social media banners we used for one of our webinar campaigns<\/figcaption><\/figure>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1651\/getresponse-webinar-email-popup-300x216.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1651\/getresponse-webinar-email-popup-600x432.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1651\/getresponse-webinar-email-popup.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"468\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1651\/getresponse-webinar-email-popup.jpg\" loading=\"lazy\" alt=\"Image showing a webinar invitation email and a website popup promoting a webinar.\" class=\"wp-image-41277\"\/><figcaption>Here\u2019s a newsletter and a website popup we used for the same webinar campaign<\/figcaption><\/figure>\n<p>Once we\u2019ve agreed on the details, we create tasks for our team so they can all start working on their activities. This usually includes designing banners and writing copy for the webinar registration page, webinar invitation email, and popups.<\/p>\n<p class=\"has-background\" style=\"background-color:#fff1cc\"><strong>Pro tip:<\/strong> Even though we\u2019re a remote-first company and do multiple things asynchronously, we try to kick off projects like these during a live call. It helps us get everyone onboard and it makes the project more \u201creal.\u201d Everything that we agree on in this call is then summed up in a Slack channel and appropriate Jira epic.<\/p>\n<h2 id=\"creating-the-webinar\">Step 2. Creating the webinar<\/h2>\n<p><strong>Tools used: <\/strong><a href=\"https:\/\/www.getresponse.com\/features\/webinar-software\">GetResponse Webinars<\/a><\/p>\n<p>As soon as we\u2019ve decided on the title and date for the webinar, we log in to our GetResponse account and head over to the webinars tool.<\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1600\/accessing-getresponse-webinars-300x264.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1600\/accessing-getresponse-webinars-600x528.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1600\/accessing-getresponse-webinars.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"572\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1600\/accessing-getresponse-webinars.jpg\" loading=\"lazy\" alt=\"Accessing the GetResponse Webinars tool from the main menu\" class=\"wp-image-41272\"\/><figcaption>Accessing the GetResponse Webinars tool from the main menu<\/figcaption><\/figure>\n<p>There, we <strong>either create a new webinar<\/strong> from scratch or <strong>duplicate one of our past webinars.<\/strong> The latter solution saves us a bit of time as it carries over most of the settings we\u2019d otherwise have to fill in by hand.<\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1611\/create-new-duplicate-webinar-300x361.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1611\/create-new-duplicate-webinar-600x722.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1611\/create-new-duplicate-webinar.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"782\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1611\/create-new-duplicate-webinar.jpg\" loading=\"lazy\" alt=\"Creating new or duplicating existing webinars in GetResponse.\" class=\"wp-image-41273\"\/><figcaption>Creating new or duplicating existing webinars in GetResponse<\/figcaption><\/figure>\n<p>If it\u2019s the first time you\u2019re setting up a webinar in GetResponse, you\u2019ll need to provide the following information:<\/p>\n<ul>\n<li>Title of the webinar<\/li>\n<li>Webinar URL<\/li>\n<li>Date and time<\/li>\n<li>Duration<\/li>\n<li>Whether or not you want to automatically start recording the webinar when it goes live<\/li>\n<li>Whether or not you want to automatically turn the webinar into an on-demand webinar once it ends<\/li>\n<li>Lobby messages visible to people who visit your webinar URL before the event goes live<\/li>\n<li>Landing page where webinar attendees will go after the webinar ends<\/li>\n<\/ul>\n<p>Here\u2019s what this looks like for one of our webinar campaigns:<\/p>\n<figure class=\"wp-block-image size-full is-resized\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1707\/basic-webinar-settings-getresponse-webinars-300x443.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1707\/basic-webinar-settings-getresponse-webinars-600x885.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1707\/basic-webinar-settings-getresponse-webinars.jpg 635w\" sizes=\"auto, (max-width: 635px) 100vw, 635px\" loading=\"lazy\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1707\/basic-webinar-settings-getresponse-webinars.jpg\" loading=\"lazy\" alt=\"Example of the basic webinar settings we at GetResponse use to run our webinar campaigns.\" class=\"wp-image-41281\" width=\"635\" height=\"937\"\/><figcaption>Example of the basic webinar settings we at GetResponse use to run our webinar campaigns<\/figcaption><\/figure>\n<p>In addition, you\u2019ll need to adjust your registration settings, including:<\/p>\n<ul>\n<li>The \u201cfrom\u201d address you\u2019ll want to use to send the registration confirmation and reminders<\/li>\n<li>The email list your webinar registrants will be added to<\/li>\n<li>Whether or not you want to add the webinar registrants into an autoresponder series<\/li>\n<li>Whether or not you want the registration to be required<\/li>\n<li>What template you want to use for your webinar reminders<\/li>\n<li>How many webinar reminders you want to send before the event<\/li>\n<li>Whether or not you want to password protect and\/or add consent fields to your webinar registration<\/li>\n<\/ul>\n<p>Here\u2019s what these settings look like for our webinar:<\/p>\n<figure class=\"wp-block-image size-full is-resized\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1707\/registration-and-subscription-settings-getresponse-webinars-300x329.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1707\/registration-and-subscription-settings-getresponse-webinars.jpg 601w\" sizes=\"auto, (max-width: 601px) 100vw, 601px\" loading=\"lazy\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1707\/registration-and-subscription-settings-getresponse-webinars.jpg\" loading=\"lazy\" alt=\"Webinar registration and subscription settings we at GetResponse use to run our webinar campaigns\" class=\"wp-image-41282\" width=\"601\" height=\"660\"\/><figcaption>Webinar registration and subscription settings we at GetResponse use to run our webinar campaigns<\/figcaption><\/figure>\n<p>Adjusting the above settings may seem like a lot of effort, but as I mentioned, when you use the duplicate feature, it saves you roughly 90% of the work.<\/p>\n<p>For our webinars, we usually only need to provide the title, date, and adjust the URL. We sometimes also use a custom thank you page for the webinar, but if we\u2019re short on time, we use a generic page instead.<\/p>\n<p class=\"has-background\" style=\"background-color:#fff1cc\"><strong>Pro tip 1:<\/strong> We always run webinars with the registration turned on, because we want to collect contact information from all the people interested in this event (including those that register, but don\u2019t turn up to the event). If this setting was switched off, we would only be able to collect information about the people that entered the webinar room (live or on-demand).<\/p>\n<p class=\"has-background\" style=\"background-color:#fff1cc\"><strong>Pro tip 2:<\/strong> We found that most of our webinar attendees stay with us for about 35-45 minutes, so we try to keep them under one hour long. Also, we see that we get the highest attendance rate when we send two to three reminders (One day before, one hour before, and five minutes before the webinar).<\/p>\n<p class=\"has-background\" style=\"background-color:#f0faff\"><strong>Additional content:<\/strong> <\/p>\n<p><a href=\"https:\/\/www.getresponse.com\/blog\/how-do-webinars-work\" data-type=\"post\" data-id=\"2680\">What is a webinar and how does it work?<\/a><\/p>\n<p><a href=\"https:\/\/www.getresponse.com\/resources\/videos\/how-to-create-a-webinar\">How to create a webinar (video guide)<\/a><\/p>\n<h2 id=\"preparing-webinar-registration-page\">Step 3. Preparing the webinar registration page<\/h2>\n<p><strong>Tools used: <\/strong><a href=\"https:\/\/www.getresponse.com\/features\/website-builder\">GetResponse Website Builder<\/a><\/p>\n<p>Once we\u2019ve created the webinar, it\u2019s time to create the webinar registration page.<\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0608\/accessing-the-getresponse-website-builder-300x423.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0608\/accessing-the-getresponse-website-builder-600x846.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0608\/accessing-the-getresponse-website-builder.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"916\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0608\/accessing-the-getresponse-website-builder.jpg\" loading=\"lazy\" alt=\"Accessing the GetResponse Website Builder through the main navigation\" class=\"wp-image-41284\"\/><figcaption>Accessing the GetResponse Website Builder through the main navigation<\/figcaption><\/figure>\n<p>In theory, we could skip this step and send our users to the webinar registration URL we specified in the previous step. However, as we want to maximize our webinar signups, we prefer to create a custom webinar registration landing page that not only looks but also converts better. Plus, it helps us maintain the same brand identity across all channels.<\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0611\/webinar-url-page-300x320.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0611\/webinar-url-page-600x640.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0611\/webinar-url-page.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"693\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0611\/webinar-url-page.jpg\" loading=\"lazy\" alt=\"Webinar URL page you can use to collect registrations right away\" class=\"wp-image-41285\"\/><figcaption>Webinar URL page you can use to collect registrations right away<\/figcaption><\/figure>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0614\/webinar-registration-page-getresponse-outgrow-300x764.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0614\/webinar-registration-page-getresponse-outgrow-600x1528.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0614\/webinar-registration-page-getresponse-outgrow-603x1536.jpg 603w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0614\/webinar-registration-page-getresponse-outgrow.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"1655\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0614\/webinar-registration-page-getresponse-outgrow.jpg\" loading=\"lazy\" alt=\"Webinar registration page we created using the GetResponse Website Builder.\" class=\"wp-image-41286\"\/><figcaption>Webinar registration page we created using the GetResponse Website Builder <\/figcaption><\/figure>\n<p>To set up the webinar registration page, we\u2019re using the GetResponse Website Builder. If you\u2019ve never used the tool before, you\u2019ll enjoy the intuitive drag-and-drop editor along with the slick prebuilt website templates that make the design process fast and easy.<\/p>\n<p>Using the Website Builder, we recreated one of the templates making sure to adjust the following elements<\/p>\n<ul>\n<li>Headline \u2013 it needs to be catchy and indicate the webinar title<\/li>\n<li>Subheading \u2013 it should strengthen the title<\/li>\n<li>Main body \u2013 it needs to explain all the necessary details, such as when the webinar takes place, what it\u2019s about, what the takeaways will be, or who\u2019ll be hosting it<\/li>\n<li>Images \u2013 they need to relate to the webinar topic<\/li>\n<li>Webinar registration form \u2013 it needs to register people for the right webinar<\/li>\n<\/ul>\n<p><strong>Note: <\/strong>The webinar registration form lets you choose from webinars that have already been created inside GetResponse and have the registration turned on.<\/p>\n<p>Once we\u2019ve edited the page visually, we test what it looks like on desktop and mobile devices. Once we\u2019re happy with the results, we head over to the page settings to adjust the final details, including the page title, page description, and the URL.<\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0634\/page-settings-website-builder-300x322.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0634\/page-settings-website-builder-600x643.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0634\/page-settings-website-builder.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"697\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0634\/page-settings-website-builder.jpg\" loading=\"lazy\" alt=\"Accessing the page settings inside GetResponse Website Builder\" class=\"wp-image-41288\"\/><figcaption>Accessing the page settings inside GetResponse Website Builder<\/figcaption><\/figure>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0635\/page-settings-website-builder-2-300x229.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0635\/page-settings-website-builder-2-600x458.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0635\/page-settings-website-builder-2.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"496\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0635\/page-settings-website-builder-2.jpg\" loading=\"lazy\" alt=\"Adjusting the page settings inside the GetResponse Website Builder\" class=\"wp-image-41289\"\/><figcaption>Adjusting the page settings inside the GetResponse Website Builder<\/figcaption><\/figure>\n<p>Let\u2019s talk a bit about the URL.<\/p>\n<p>GetResponse offers <strong>free domains<\/strong> to host your landing pages, but you can <strong>also use your own subdomain.<\/strong><\/p>\n<p>For the campaign we shared in this article, we used one of the free domains (grweb.site) and the webinar registration page URL was \u2013 https:\/\/interactive-content.grweb.site.<\/p>\n<p>For other campaigns, we use our own subdomain \u2013 webinars.getresponse.com. In this setup, every time we create a new webinar campaign, we just create a new page and host it under the same subdomain (such as: webinars.getresponse.com\/webinar-1). Usually, we prefer to use our own subdomain because it help us maintain brand identity throughout all the channels.<\/p>\n<p class=\"has-background\" style=\"background-color:#fff1cc\"><strong>Pro tip: <\/strong>You can only have one website assigned to a single subdomain. That means for every webinar campaign you\u2019d either need to assign a new subdomain or take down the previously published page. The workaround for this is to have one main website where each individual page will be dedicated to a different webinar.<\/p>\n<p>After we\u2019ve finished designing the webinar registration page and filling out the title, description, and the URL, we make sure our page is integrated correctly with our Google Analytics account. This integration helps us see the performance of the page in the GA dashboard, along with all our other campaigns.<\/p>\n<p>Here\u2019s what this setup looks for our webinar registration page:<\/p>\n<figure class=\"wp-block-image size-full is-resized\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0630\/webinar-registraion-page-settings-300x431.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0630\/webinar-registraion-page-settings-600x861.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0630\/webinar-registraion-page-settings.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0630\/webinar-registraion-page-settings.jpg\" loading=\"lazy\" alt=\"Webinar registration page settings where you can, among other things, integrate the page with GA, GTM, or assign your own subdomain.\" class=\"wp-image-41287\" width=\"650\" height=\"933\"\/><figcaption>Webinar registration page settings where you can, among other things, integrate the page with GA, GTM, or assign your own subdomain<\/figcaption><\/figure>\n<p class=\"has-background\" style=\"background-color:#f0faff\"><strong>Additional content: <\/strong><\/p>\n<p><a href=\"https:\/\/www.getresponse.com\/blog\/best-webinar-landing-page-examples\" data-type=\"post\" data-id=\"2700\">How to create high-performing webinar landing pages + examples<\/a><\/p>\n<p><a href=\"https:\/\/www.getresponse.com\/blog\/how-to-build-a-website-from-scratch\">How to build a website from scratch (+ video guide)<\/a><\/p>\n<p><a href=\"https:\/\/www.getresponse.com\/resources\/videos\/how-to-create-a-website-using-templates\">How to create a website using templates (video guide)<\/a><\/p>\n<h2 id=\"sending-webinar-invitation\">Step 4. Sending the webinar invitation<\/h2>\n<p><strong>Tools used:<\/strong> <a href=\"https:\/\/www.getresponse.com\/features\/email-marketing\">GetResponse Email Marketing<\/a><\/p>\n<p>With the registration page live, we can start promoting the webinar to our audience.<\/p>\n<p>Since GetResponse is mostly known for its email marketing software, it\u2019s natural that we\u2019ll begin the promotional activities with emails.<\/p>\n<p>We go to our <strong>email marketing tool<\/strong>, choose<strong> create newsletter<\/strong>,<strong> <\/strong>and start working on the webinar invitation email.<\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0645\/accessing-getresponse-email-marketing-300x264.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0645\/accessing-getresponse-email-marketing-600x527.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0645\/accessing-getresponse-email-marketing.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"571\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0645\/accessing-getresponse-email-marketing.jpg\" loading=\"lazy\" alt=\"Accessing GetResponse Email Marketing tools.\" class=\"wp-image-41291\"\/><figcaption>Accessing GetResponse Email Marketing tools<\/figcaption><\/figure>\n<p>We start by <strong>naming the message,<\/strong> <strong>linking the relevant list <\/strong>for this campaign, choosing the appropriate <strong>\u201cfrom\u201d address<\/strong>, crafting the <strong>subject line,<\/strong> and choosing the <strong>recipients<\/strong>.<\/p>\n<p class=\"has-background\" style=\"background-color:#e6f6ff\"><strong>Example:<\/strong> If the webinar is meant for our English-speaking audience, we typically choose recipients only from our English-speaking lists, where you\u2019d find all kinds of users \u2013 free account users, paid users, content subscribers, etc. At the same time, we make sure to exclude anyone who already registered for this event or may not be interested in it.<\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0650\/webinar-invitation-email-settings-300x227.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0650\/webinar-invitation-email-settings-600x453.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0650\/webinar-invitation-email-settings.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"491\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0650\/webinar-invitation-email-settings.jpg\" loading=\"lazy\" alt=\"Webinar invitation email settings where you can specify, among other things, the message name, subject line, or the recipients.\" class=\"wp-image-41292\"\/><figcaption>Webinar invitation email settings where you can specify, among other things, the message name, subject line, or the recipients<\/figcaption><\/figure>\n<p>After that, we scroll down and head over to adjust the <strong>design and content <\/strong>of our message.<\/p>\n<p>If you\u2019re doing this for the first time, there are plenty of prebuilt email templates you can choose from. Just pick the one that you like the most, adjust the color scheme and fonts to match your branding, and start adding your content.<\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0657\/webinar-invitation-email-templates-300x246.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0657\/webinar-invitation-email-templates-600x493.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0657\/webinar-invitation-email-templates.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"534\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0657\/webinar-invitation-email-templates.jpg\" loading=\"lazy\" alt=\"Free email templates inside GetResponse \u2013 Educate category.\" class=\"wp-image-41293\"\/><figcaption>Some of the free email templates you\u2019ll find inside GetResponse<\/figcaption><\/figure>\n<p>Since we\u2019ve done this process multiple times, we go to the existing messages tab and reuse one of the webinar invitations we\u2019ve sent in the past.<\/p>\n<p>Inside the email creator, we make sure to add all the necessary details regarding our new webinar.<\/p>\n<figure class=\"wp-block-image size-full is-resized\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0700\/designing-webinar-invitation-email-300x236.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0700\/designing-webinar-invitation-email-600x473.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0700\/designing-webinar-invitation-email.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0700\/designing-webinar-invitation-email.jpg\" loading=\"lazy\" alt=\"Designing the webinar invitation email using GetResponse Email Creator\" class=\"wp-image-41294\" width=\"650\" height=\"512\"\/><figcaption>Designing the webinar invitation email using GetResponse Email Creator<\/figcaption><\/figure>\n<p>After we\u2019ve edited the email, we click next, and head over to the tracking settings. There, we enable \u201cClick tracking\u201d and \u201cTrack link clicks with Google Analytics.\u201d<\/p>\n<p>Thanks to these settings, we\u2019ll be able to better analyze the performance of our email campaign both inside GetResponse and Google Analytics.<\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0701\/link-tracking-getresponse-email-300x111.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0701\/link-tracking-getresponse-email-600x222.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0701\/link-tracking-getresponse-email.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"240\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0701\/link-tracking-getresponse-email.jpg\" loading=\"lazy\" alt=\"Adjusting the link tracking settings for your message.\" class=\"wp-image-41295\"\/><figcaption>Adjusting the link tracking settings for your message<\/figcaption><\/figure>\n<p class=\"has-background\" style=\"background-color:#fff1cc\"><strong>Pro tip: <\/strong>In the Integrations tab inside your GetResponse account, you can customize what Google Analytics UTM parameters (source, medium, term, etc.) will be automatically added to your links. For our campaigns we use the following setup:<\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0704\/google-analytics-integration-configuration-getresponse-300x388.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0704\/google-analytics-integration-configuration-getresponse-600x776.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0704\/google-analytics-integration-configuration-getresponse.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"841\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0704\/google-analytics-integration-configuration-getresponse.jpg\" loading=\"lazy\" alt=\"Google Analytics integration configuration inside GetResponse.\" class=\"wp-image-41296\"\/><figcaption>Google Analytics integration configuration inside GetResponse<\/figcaption><\/figure>\n<p>After all this work, the only thing left is to schedule the invitation email to the right audience at the right moment.<\/p>\n<figure class=\"wp-block-image size-full is-resized\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0728\/schedule-newsletter-getresponse-300x117.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0728\/schedule-newsletter-getresponse-600x234.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0728\/schedule-newsletter-getresponse.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0728\/schedule-newsletter-getresponse.jpg\" loading=\"lazy\" alt=\"Email scheduling options including \u2013 send immediately, schedule for later, perfect timing, and time travel.\" class=\"wp-image-41300\" width=\"653\" height=\"255\"\/><figcaption>Email scheduling options including \u2013 send immediately, schedule for later, perfect timing, and time travel.<\/figcaption><\/figure>\n<p class=\"has-background\" style=\"background-color:#fff1cc\"><strong>Pro tip: <\/strong>If you don\u2019t know exactly when to send your email campaign, pick a time that you think is best for your audience and turn on the \u201cPerfect timing\u201d feature. This is what we use for most of our campaigns. <\/p>\n<p>What this feature does is it looks at your individual subscribers\u2019 historical behavior and automatically adjusts timing of the send out to maximize the chances of your emails getting opened.<\/p>\n<p class=\"has-background\" style=\"background-color:#f0faff\"><strong>Additional content:<\/strong> <\/p>\n<p><a href=\"https:\/\/www.getresponse.com\/blog\/design-webinar-invitation-email\" data-type=\"post\" data-id=\"2613\">How to design a webinar invitation email<\/a><\/p>\n<p><a href=\"https:\/\/www.getresponse.com\/resources\/videos\/how-to-create-and-send-a-newsletter\">How to create a newsletter (video guide)<\/a><\/p>\n<p><strong>Tools used:<\/strong> <a href=\"https:\/\/www.getresponse.com\/features\/popup-creator\">GetResponse Forms and Popups<\/a><\/p>\n<p>The next step is to create a popup that\u2019ll announce the webinar to our website audience.<\/p>\n<p>Our website is visited by thousands of visitors every day. By publishing a popup on our pages, we can reach that audience without spending any extra money.<\/p>\n<p>We head over to the forms and popups tool, where we create a new popup or duplicate an existing one.<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0914\/accessing-forms-and-popups-getresponse-300x307.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0914\/accessing-forms-and-popups-getresponse.jpg 523w\" sizes=\"auto, (max-width: 523px) 100vw, 523px\" loading=\"lazy\" width=\"523\" height=\"536\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0914\/accessing-forms-and-popups-getresponse.jpg\" loading=\"lazy\" alt=\"Accessing GetResponse Forms and Popups tool\" class=\"wp-image-41333\"\/><figcaption>Accessing GetResponse Forms and Popups tool<\/figcaption><\/figure>\n<\/div>\n<p>If you\u2019re doing this for the first time, you can start by picking one of many prebuilt templates and customize its design to match your branding.<\/p>\n<p>Here\u2019s what our popup looks like:<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0932\/webinar-popup-getresponse-300x295.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0932\/webinar-popup-getresponse.jpg 500w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" loading=\"lazy\" width=\"500\" height=\"492\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0932\/webinar-popup-getresponse.jpg\" loading=\"lazy\" alt=\"Example of a website popup we used to promote the webinar campaign\" class=\"wp-image-41341\"\/><figcaption>Example of a website popup we used to promote the webinar campaign<\/figcaption><\/figure>\n<\/div>\n<p>Once we\u2019ve designed the popup, we turn to the settings, where we can decide how and where our prompt will be shown.<\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2022\/08\/1532\/popup-display-rules-delayed-300x232.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2022\/08\/1532\/popup-display-rules-delayed-600x464.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2022\/08\/1532\/popup-display-rules-delayed-820x633.jpg 820w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2022\/08\/1532\/popup-display-rules-delayed-964x745.jpg 964w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2022\/08\/1532\/popup-display-rules-delayed.jpg 1200w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" loading=\"lazy\" width=\"1200\" height=\"927\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2022\/08\/1532\/popup-display-rules-delayed.jpg\" loading=\"lazy\" alt=\"GetResponse Forms and Popups Display Rules.\" class=\"wp-image-35795\"\/><figcaption>Display rules settings in the GetResponse Forms and Popups Creator.<\/figcaption><\/figure>\n<p>If you want maximum reach, you can show it to everyone who visits your website and stays on it for, say, 10 seconds.<\/p>\n<p>If you want to be more precise, you can show it only on particular pages or to people who\u2019ve engaged with your website in a more meaningful way (for example, they scrolled through 50% of your page).<\/p>\n<p>Once you\u2019re happy with your targeting, all you need to do is install a line of JavaScript code on your website (don\u2019t worry, you don\u2019t have to write this yourself). This is a one-time process, and once you do it, you\u2019ll be able to publish as many popups on your pages as you want. You can see what this process looks like in the following video:<\/p>\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\">\n<p>\n<iframe loading=\"lazy\" title=\"How to install a Popup in WordPress | GetResponse Tutorial\" width=\"720\" height=\"405\" data-lazy=\"true\" data-src=\"https:\/\/www.youtube.com\/embed\/NdwyM0J3UIY?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\n<\/p>\n<\/figure>\n<p class=\"has-background\" style=\"background-color:#f0faff\"><strong>Additional content: <\/strong><\/p>\n<p><a href=\"https:\/\/www.getresponse.com\/blog\/what-are-popups\" data-type=\"post\" data-id=\"38910\">What are popups? Definition, types, and examples<\/a><\/p>\n<p><a href=\"https:\/\/www.getresponse.com\/blog\/how-to-create-a-popup\">How to create a popup in 5 easy steps<\/a><\/p>\n<p><strong>Tools used:<\/strong> Social media platforms, Paid ads<\/p>\n<p>Depending on how much time we\u2019ve got at our disposal, we turn to other promotional channels \u2013 social media, partners, and paid ads.<\/p>\n<p>For social media, we ask our webinar hosts and colleagues to invite their own social media followers to join the upcoming live webinar. Typically, they publish a post once or twice on LinkedIn or Twitter. Depending on where they\u2019re most active.<\/p>\n<p>Here\u2019s an example of such a post:<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0945\/linkedin-post-webinar-promotion-300x475.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0945\/linkedin-post-webinar-promotion.jpg 427w\" sizes=\"auto, (max-width: 427px) 100vw, 427px\" loading=\"lazy\" width=\"427\" height=\"676\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0945\/linkedin-post-webinar-promotion.jpg\" loading=\"lazy\" alt=\"Example of a LinkedIn post where I promoted one of our partner webinars.\" class=\"wp-image-41352\"\/><figcaption>Example of a LinkedIn post where I promoted one of our partner webinars<\/figcaption><\/figure>\n<\/div>\n<p>In addition, our Social Media Team also announces the webinar using our company profiles. They do it typically via organic posts and reels on Instagram and LinkedIn.<\/p>\n<p>Here\u2019s one example:<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0942\/linkedin-post-promoting-webinar-300x546.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0942\/linkedin-post-promoting-webinar.jpg 424w\" sizes=\"auto, (max-width: 424px) 100vw, 424px\" loading=\"lazy\" width=\"424\" height=\"771\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0942\/linkedin-post-promoting-webinar.jpg\" loading=\"lazy\" alt=\"Example of a LinkedIn post promoting an upcoming webinar\" class=\"wp-image-41348\"\/><figcaption>Example of a LinkedIn post promoting an upcoming webinar<\/figcaption><\/figure>\n<\/div>\n<p>If we\u2019re running the webinar with a partner or have secured some other partnership agreement, we also ask other brands to promote the upcoming webinar. They do this either via social media post, a newsletter mention, or a banner ad on their website.<\/p>\n<p>Here\u2019s an example of an email our partner, <a rel=\"noreferrer noopener\" href=\"https:\/\/outgrow.co\/\" target=\"_blank\">Outgrow<\/a>, sent to their audience.<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0953\/webinar-invitation-partner-email-300x531.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0953\/webinar-invitation-partner-email.jpg 454w\" sizes=\"auto, (max-width: 454px) 100vw, 454px\" loading=\"lazy\" width=\"454\" height=\"804\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0953\/webinar-invitation-partner-email.jpg\" loading=\"lazy\" alt=\"Email promoting a webinar sent by our partner.\" class=\"wp-image-41355\"\/><figcaption>Email promoting a webinar sent by our partner<\/figcaption><\/figure>\n<\/div>\n<p>So far, dedicated newsletters to our partners\u2019 audience have worked best, but this usually requires more syncing with the other brands\u2019 team. In such situations, we need to provide them with the whole email template or at least the copy, banners, and links.<\/p>\n<p>Finally, when we\u2019ve got more time and budget on our hands, we turn to paid ads. Usually, we promote our webinars via Facebook and Google ads. Sometimes, however, when we\u2019re trying to reach a very precise B2B audience, we also invest in LinkedIn ads.<\/p>\n<p class=\"has-background\" style=\"background-color:#fff1cc\"><strong>Full disclosure:<\/strong> We run most of our paid ad campaigns natively via Facebook, Google, or LinkedIn ad management tools because we have a dedicated team that manages the campaigns for us. However, if we were to do this on our own, we\u2019d run paid ads directly via the <a href=\"https:\/\/www.getresponse.com\/features\/paid-ads\">GetResponse Paid Ads tool<\/a>. While it may not have as many advanced options as the native ad tools, it\u2019s more user-friendly and it\u2019s directly integrated with our other marketing tools.<\/p>\n<p>Paid campaigns have the highest reach, but you\u2019ve got to be very precise about your targeting. In some campaigns we\u2019ve managed to generate webinar signups for as little as $4 per lead while in others we\u2019ve spent as much as $20 per contact.<\/p>\n<p>Having said this, we continue to invest in paid ads for our most important webinar campaigns, while trying to refine our process (assets, copy, targeting) to achieve the most optimum cost per lead.<\/p>\n<p>Here\u2019s an example of a banner we used to promote our recent on-demand webinar.<\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0957\/google-ads-webinar-ad-banner-300x157.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0957\/google-ads-webinar-ad-banner-600x314.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0957\/google-ads-webinar-ad-banner.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" width=\"650\" height=\"340\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/0957\/google-ads-webinar-ad-banner.jpg\" loading=\"lazy\" alt=\"Example of a banner ad we used to promote our on-demand webinar.\" class=\"wp-image-41356\"\/><figcaption>Example of a banner ad we used to promote our on-demand webinar<\/figcaption><\/figure>\n<p class=\"has-background\" style=\"background-color:#f0faff\"><strong>Additional content:<\/strong><\/p>\n<p><a href=\"https:\/\/www.getresponse.com\/blog\/getresponse-facebook-ads\" data-type=\"post\" data-id=\"2668\">How to create Facebook ads in GetResponse<\/a><\/p>\n<p><a href=\"https:\/\/www.getresponse.com\/blog\/how-to-create-google-ads\" data-type=\"post\" data-id=\"13902\">How to create Google ads in GetResponse<\/a><\/p>\n<h2 id=\"running-webinar\">Step 7. Running the webinar<\/h2>\n<p><strong>Tools used:<\/strong> <a href=\"https:\/\/www.getresponse.com\/features\/webinar-software\">GetResponse Webinars<\/a><\/p>\n<p>With all the promotional activities completed, it\u2019s time to go live!<\/p>\n<p>We head over to the Webinars tab, hover over the kebab menu on the right, and click \u201cJoin as presenter.\u201d<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1020\/join-as-presenter-webinar-300x383.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1020\/join-as-presenter-webinar.jpg 469w\" sizes=\"auto, (max-width: 469px) 100vw, 469px\" loading=\"lazy\" width=\"469\" height=\"598\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1020\/join-as-presenter-webinar.jpg\" loading=\"lazy\" alt=\"Joining the webinar as present\" class=\"wp-image-41359\"\/><figcaption>Joining the webinar as present<\/figcaption><\/figure>\n<\/div>\n<p>After providing our name, we enter the room where we can test and prepare everything before going live.<\/p>\n<p>The following video shows you what this process looks like:<\/p>\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\">\n<p>\n<iframe loading=\"lazy\" title=\"How to create a webinar?\" width=\"720\" height=\"405\" data-lazy=\"true\" data-src=\"https:\/\/www.youtube.com\/embed\/iLsQCXV5WbI?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\n<\/p>\n<\/figure>\n<p>Typically, we reserve 30 minutes for testing and customizing the webinar room. During that time, we:<\/p>\n<ul>\n<li>Upload our presentation<\/li>\n<li>Test the camera and microphone setup<\/li>\n<li>Test the screen sharing<\/li>\n<li>Turn on the Q&amp;A mode<\/li>\n<li>Prepare any surveys and CTAs we want to show during the webinar<\/li>\n<\/ul>\n<p class=\"has-background\" style=\"background-color:#fff1cc\"><strong>Pro tip:<\/strong> If you want to test the webinar with another presenter or guest, ask them to register for the webinar and enter the lobby. From there, you\u2019ll be able to move them to the webinar room and give them presenter access.<\/p>\n<p>With everything running and on schedule, we go live and make sure the webinar recording is turned on.<\/p>\n<p>As I mentioned a bit earlier, the main part of our webinar takes about 35 to 45 minutes. We also make sure to leave about 15 minutes for a live Q&amp;A session.<\/p>\n<p>After giving the presentation, we close the webinar for everyone. After this, they should be redirected to the thank you page we specified in Step 2.<\/p>\n<h2 id=\"sending-followup\">Step 8. Sending the follow-up<\/h2>\n<p><strong>Tools used:<\/strong> <a href=\"https:\/\/www.getresponse.com\/features\/email-marketing\">GetResponse Email Marketing<\/a> or <a href=\"https:\/\/www.getresponse.com\/features\/marketing-automation\">Marketing Automation<\/a><\/p>\n<p>The last step in our webinar campaign is the follow up after the event has already aired.<\/p>\n<p>Usually, we send out one or two emails to everyone who registered for the webinar, where we include:<\/p>\n<ul>\n<li>A thank you message for showing interest in the event<\/li>\n<li>Link to the webinar recording<\/li>\n<li>Additional materials mentioned during the webinar<\/li>\n<li>Future steps or content they might be interested in<\/li>\n<\/ul>\n<p>Most of the time, we do this by hand. Simply by sending out a newsletter to the appropriate segment of people.<\/p>\n<p>Here\u2019s an example one of such message and how it performed:<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1025\/webinar-recording-email-followup-300x604.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1025\/webinar-recording-email-followup.jpg 476w\" sizes=\"auto, (max-width: 476px) 100vw, 476px\" loading=\"lazy\" width=\"476\" height=\"959\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1025\/webinar-recording-email-followup.jpg\" loading=\"lazy\" alt=\"Email follow-up with the webinar recording and promotional offers\" class=\"wp-image-41361\"\/><figcaption>Email follow-up with the webinar recording and promotional offers<\/figcaption><\/figure>\n<\/div>\n<figure class=\"wp-block-image size-full is-resized\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1027\/webinar-recording-email-followup-performance-300x42.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1027\/webinar-recording-email-followup-performance-600x83.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1027\/webinar-recording-email-followup-performance.jpg 650w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" loading=\"lazy\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1027\/webinar-recording-email-followup-performance.jpg\" loading=\"lazy\" alt=\"Performance of the email follow-up we sent\" class=\"wp-image-41362\" width=\"650\" height=\"90\"\/><figcaption>Performance of the email follow-up we sent<\/figcaption><\/figure>\n<p>For more robust campaigns, we do this process using our Marketing Automation tool.<\/p>\n<p>There, we can prepare several follow-up sequences to individual customer segments (people who attended the webinar vs. those who only registered).<\/p>\n<p>Here\u2019s an example of a simple workflow that\u2019d split up your audience based on whether they\u2019ve attended the webinar or not. From there, you can expand it e.g. to see if any of them converted, visited a particular page, or watched the recording. <\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1039\/marketing-automation-workflow-webinar-attendees-300x173.jpg 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1039\/marketing-automation-workflow-webinar-attendees-600x345.jpg 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1039\/marketing-automation-workflow-webinar-attendees.jpg 634w\" sizes=\"auto, (max-width: 634px) 100vw, 634px\" loading=\"lazy\" width=\"634\" height=\"365\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1039\/marketing-automation-workflow-webinar-attendees.jpg\" loading=\"lazy\" alt=\"Example of a marketing automation workflow that splits the audience based on whether they've attended the webinar or not\" class=\"wp-image-41364\"\/><figcaption>Example of a marketing automation workflow that splits the audience based on whether they\u2019ve attended the webinar or not<\/figcaption><\/figure>\n<p>And here are the segment settings you need to use to prepare such a segment in your <strong>Contacts list<\/strong>.<\/p>\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" srcset=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1042\/segment-settings-webinar-attendees-getresponse-300x83.png 300w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1042\/segment-settings-webinar-attendees-getresponse-600x167.png 600w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1042\/segment-settings-webinar-attendees-getresponse-820x228.png 820w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1042\/segment-settings-webinar-attendees-getresponse-964x268.png 964w, https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1042\/segment-settings-webinar-attendees-getresponse.png 1087w\" sizes=\"auto, (max-width: 1087px) 100vw, 1087px\" loading=\"lazy\" width=\"1087\" height=\"302\" src=\"https:\/\/us-wd.gr-cdn.com\/blog\/sites\/5\/2023\/01\/1042\/segment-settings-webinar-attendees-getresponse.png\" loading=\"lazy\" alt=\"Segment settings that you need to use to identify webinar attendees in GetResponse contacts list\" class=\"wp-image-41365\"\/><figcaption>Segment settings that you need to use to identify webinar attendees in GetResponse contacts list<\/figcaption><\/figure>\n<h2>Time to plan your next webinar marketing campaign<\/h2>\n<p>Webinars are an important part of how we reach, engage, and sell to our B2B audience.<\/p>\n<p>Our most successful webinar so far attracted more than 4,000 registrants and had around 1,000 live attendees.<\/p>\n<p>How did we achieve this result? By following the exact same process we just laid out in this article.<\/p>\n<p>Now that you know our secret sauce, I\u2019m confident you\u2019ll be able to succeed using webinars, too.<\/p>\n<p>So why not go ahead and start planning your next webinar marketing campaign?<\/p>\n<p>And if you ever need any guidance, feel free to <a href=\"https:\/\/www.getresponse.com\/features\/support\">reach out to our award-winning Customer Support Team, available to you 24\/7<\/a>.<\/p>\n<\/p><\/div>\n<iframe data-lazy=\"true\" data-src=\"https:\/\/www.fiverr.com\/gig_widgets?id=U2FsdGVkX18x7XQvttUTrv1oEqmGNGTgvvCUiUoJ\/AP4z\/UyMz8lXGOLpu15jIMxBbTR0gmD5uBoFvhC4KWeALQRp3h\/X\/AwcVD0K8Wj9H\/ZzYKzcCNHosB9oS4SCJJFWiN85P9ICAc4OgCoE\/wHKIY7CDkf2\/DQ1vqGvk4smVe5cRDEmrLPCWi4FC8p40VUhSmWQ5udCm0zoJtorgWv3vbDQw0kKYkwn39ozAnQXDe+YvWMxkLFWA+O3TFwkJvdkIK+\/AUSnRssPKt5WHY0FhNOxnSPcLslEL4G4\/RfP95ve99U+kRnDy3X+KtzdQLY+u935ghON\/o3UE4IMv9oN6JX9RnxzL\/LRcOgnHigxStSGPKsZYtnz8RWNVT\/rOLAibqiWJadC5MYHRbekF3eg6FOGrQGkXYbsn0+a5aovnlLCbLwIqY9fcS17UX8J235iQ6cdmHNbrPeS84CMm34RA==&affiliate_id=1052423&strip_google_tagmanager=true\" loading=\"lazy\" data-with-title=\"true\" class=\"fiverr_nga_frame\" frameborder=\"0\" height=\"350\" width=\"100%\" referrerpolicy=\"no-referrer-when-downgrade\" data-mode=\"random_gigs\" onload=\" var frame = this; var script = document.createElement('script'); script.addEventListener('load', function() { window.FW_SDK.register(frame); }); script.setAttribute('src', 'https:\/\/www.fiverr.com\/gig_widgets\/sdk'); document.body.appendChild(script); \" ><\/iframe>\n<br \/><a href=\"https:\/\/www.getresponse.com\/blog\/dogfooding-how-getresponse-runs-webinar-campaigns\">Source link <\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Customers often ask us: \u201cHow can I use GetResponse to promote my business?\u201d We\u2019ll start by sharing other customers\u2019 success stories for inspiration, and we\u2019ve&#8230;<\/p>\n","protected":false},"author":1,"featured_media":27559,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7],"tags":[],"class_list":["post-27558","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tech-universe"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How Our Marketing Team Runs Webinar Campaigns - mailinvest.blog<\/title>\n<meta name=\"description\" content=\"Technology is forever changing, and there are always new pieces of technology to replace obsolete ones. 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