{"id":21477,"date":"2022-12-06T22:37:18","date_gmt":"2022-12-06T22:37:18","guid":{"rendered":"https:\/\/mailinvest.blog\/index.php\/2022\/12\/06\/10-must-follow-email-security-best-practices-in-2023\/"},"modified":"2022-12-06T22:37:18","modified_gmt":"2022-12-06T22:37:18","slug":"10-must-follow-email-security-best-practices-in-2023","status":"publish","type":"post","link":"https:\/\/mailinvest.blog\/index.php\/2022\/12\/06\/10-must-follow-email-security-best-practices-in-2023\/","title":{"rendered":"10 Must-Follow Email Security Best Practices in 2023"},"content":{"rendered":"<p> <a href=\"https:\/\/go.fiverr.com\/visit\/?bta=1052423&nci=17043\" Target=\"_Top\"><img loading=\"lazy\" decoding=\"async\" border=\"0\" src=\"https:\/\/fiverr.ck-cdn.com\/tn\/serve\/?cid=40081059\" loading=\"lazy\"  width=\"601\" height=\"201\"><\/a>\n<br \/><img decoding=\"async\" src=\"https:\/\/sendgrid.com\/wp-content\/uploads\/2022\/12\/Untitled-design-2022-12-06T110834.439.png\" loading=\"lazy\" \/><\/p>\n<div data-swiftype-name=\"body\">\n<p><span style=\"font-weight: 400;\">Email security is a nonnegotiable priority. After all, email is your identity\u2014how you log in to websites, receive bills, access your bank accounts, and message clients. It\u2019s the digital equivalent of your Social Security number (OK, maybe that\u2019s a <\/span><i><span style=\"font-weight: 400;\">slight<\/span><\/i><span style=\"font-weight: 400;\"> stretch).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Regardless, you <\/span><a href=\"https:\/\/sendgrid.com\/blog\/email-security-best-practices\/\"><span style=\"font-weight: 400;\">can\u2019t compromise your email account<\/span><\/a><span style=\"font-weight: 400;\">. However, there are bad actors on the internet looking to steal your credentials and take advantage of you. We don\u2019t want to spread fear or paranoia, but hackers <\/span><i><span style=\"font-weight: 400;\">are<\/span><\/i><span style=\"font-weight: 400;\"> out to get you.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let these statistics sink in:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The danger is out there, and you\u2019re likely dealing with it every day. Whether you\u2019re an employer, employee, grandparent, student, or consumer, bad actors are trying to infiltrate your email account\u2014and you\u2019ll likely deal with at least 1 attempt over the next few days.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Fortunately, you can protect yourself by following a few email security best practices. Below, we\u2019ll discuss each of these in more detail.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">10 top email security best practices<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">1. Choose stronger passwords<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This comes as no surprise, but it\u2019s worth repeating. Simple passwords don\u2019t do the trick. You need to spend time creating (and remembering) unique, difficult-to-guess passwords. These should include the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Upper and lowercase letters<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Numbers<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Special characters<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">At least 8 characters<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You\u2019ll also need to use a different password on every site. This ensures you don\u2019t compromise multiple logins if a bad actor gets access to a single account.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A tool like LastPass can help you store your passwords\u2014just remember to use an extremely difficult (but memorable) password for this so that bad actors don\u2019t potentially get access to <\/span><i><span style=\"font-weight: 400;\">all<\/span><\/i><span style=\"font-weight: 400;\"> your logins.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">2. Use two-factor authentication (2FA)<\/span><\/h3>\n<p><a href=\"https:\/\/sendgrid.com\/blog\/the-value-of-two-factor-authentication\/\"><span style=\"font-weight: 400;\">2FA adds another layer of security<\/span><\/a><span style=\"font-weight: 400;\"> to your account. However, you must know the password <\/span><i><span style=\"font-weight: 400;\">and<\/span><\/i><span style=\"font-weight: 400;\"> can access the second authentication source to log in. And while it can be a pain to always log in this way, it\u2019s worth the additional security.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your 2FA channel could be any of the following one-time passcodes (OTP) or time-based one-time passwords (TOTP):<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Email<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">SMS<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Voice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">API soft tokens<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Authenticator apps<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Push notifications<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">3. Watch for phishing emails<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It\u2019s easier to <\/span><a href=\"https:\/\/sendgrid.com\/blog\/inbox-protection-rate-2\/\"><span style=\"font-weight: 400;\">recognize phishing emails<\/span><\/a><span style=\"font-weight: 400;\"> when you expect them. So anticipate phishers will send you messages and don\u2019t assume they\u2019ll all end up in your spam folder.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And while phishers are getting more sophisticated with their emails, here are a few telltale signs to look for:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Strange or unfamiliar email sender addresses<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Vocabulary and tone of voice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Grammatical mistakes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Odd requests<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Suspicious links<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Don\u2019t take the bait: phishers want you to open the email, click the link, and enter your account credentials. Once you submit that information, they have your username and password to access an account or your email address.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">4. Check every link before you click<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Hover over every link before you click it. Do you recognize the domain? And do you trust it?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Keep in mind that many senders use link shorteners and Urchin Tracking Module or UTM codes to track email engagement better, which can sometimes make links look suspicious. However, when in doubt, don\u2019t click the link.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, if an email tells you about a big sale at your favorite retailer, but you don\u2019t trust the message, go straight to the retailer\u2019s site rather than clicking the enticing button, image, or link.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">5. Be cautious around attachments<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Email attachments can contain malicious malware. So always use anti-malware software to scan the contents of attachments before opening them\u2014even if you trust the source.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Do your due diligence to confirm the file is safe. If you\u2019re not 100% confident, don\u2019t risk it.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">6. Encrypt your emails<\/span><\/h3>\n<p><a href=\"https:\/\/sendgrid.com\/blog\/what-is-email-encryption\/\"><span style=\"font-weight: 400;\">Email encryption protects your emails<\/span><\/a><span style=\"font-weight: 400;\"> during transit and storage to prevent hackers from accessing the message. It gives you more control over the emails you send, ensuring only the people you want to receive your messages read them.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">7. Avoid using public or open Wi-Fi networks<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Hackers can exploit open Wi-Fi networks to access information passing through the network\u2014and that includes usernames and passwords you use to access your email account. So when in doubt, use mobile internet or wait until you\u2019re on a secure password-protected Wi-Fi connection before accessing your emails.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">8. Take advantage of virtual private networks (VPNs)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Use a VPN to encrypt your browsing sessions. However, you should still avoid using open Wi-Fi networks, even if you\u2019re using a VPN. A VPN will add an additional measure of security when browsing on your secure Wi-Fi network.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">9. Mark emails as spam<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Don\u2019t just delete unwanted or phishing emails\u2014report them to your security team and <\/span><a href=\"https:\/\/sendgrid.com\/blog\/10-tips-to-keep-email-out-of-the-spam-folder\/\"><span style=\"font-weight: 400;\">mark them as spam in your inbox<\/span><\/a><span style=\"font-weight: 400;\">. By marking these messages as spam, it\u2019ll hurt their deliverability rates and decrease the chances these messages reach your inbox (or anyone\u2019s inbox, for that matter) again. It also helps your inbox provider identify messages you don\u2019t want to receive.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">10. Train your employees on email security best practices<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Learning these tips and best practices is a good start, but you need more comprehensive coverage to protect your business and peers. Make email security instructions a regular part of your employees\u2019 training. Then, refresh these best practices frequently to keep them top of mind for everyone.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Trust Twilio Verify for your 2FA needs<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Want to protect your business and customers with a scalable 2FA solution? Look no further than <\/span><a href=\"https:\/\/www.twilio.com\/verify\"><span style=\"font-weight: 400;\">Twilio Verify<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Verify helps elevate your security with API-powered push notifications and TOTP soft tokens (available online and offline on mobile or desktop). It also expands your 2FA options by enabling secure sign-in via SMS, voice, and email to ensure global reach and reliability.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ready to get started? <\/span><a href=\"https:\/\/www.twilio.com\/try-twilio\"><span style=\"font-weight: 400;\">Sign up for a free account<\/span><\/a><span style=\"font-weight: 400;\"> and see how easy it is to set up secure logins for your employees and customers.<\/span><\/p>\n<\/p><\/div>\n<iframe data-lazy=\"true\" data-src=\"https:\/\/www.fiverr.com\/gig_widgets?id=U2FsdGVkX18x7XQvttUTrv1oEqmGNGTgvvCUiUoJ\/AP4z\/UyMz8lXGOLpu15jIMxBbTR0gmD5uBoFvhC4KWeALQRp3h\/X\/AwcVD0K8Wj9H\/ZzYKzcCNHosB9oS4SCJJFWiN85P9ICAc4OgCoE\/wHKIY7CDkf2\/DQ1vqGvk4smVe5cRDEmrLPCWi4FC8p40VUhSmWQ5udCm0zoJtorgWv3vbDQw0kKYkwn39ozAnQXDe+YvWMxkLFWA+O3TFwkJvdkIK+\/AUSnRssPKt5WHY0FhNOxnSPcLslEL4G4\/RfP95ve99U+kRnDy3X+KtzdQLY+u935ghON\/o3UE4IMv9oN6JX9RnxzL\/LRcOgnHigxStSGPKsZYtnz8RWNVT\/rOLAibqiWJadC5MYHRbekF3eg6FOGrQGkXYbsn0+a5aovnlLCbLwIqY9fcS17UX8J235iQ6cdmHNbrPeS84CMm34RA==&affiliate_id=1052423&strip_google_tagmanager=true\" loading=\"lazy\" data-with-title=\"true\" class=\"fiverr_nga_frame\" frameborder=\"0\" height=\"350\" width=\"100%\" referrerpolicy=\"no-referrer-when-downgrade\" data-mode=\"random_gigs\" onload=\" var frame = this; var script = document.createElement('script'); script.addEventListener('load', function() { window.FW_SDK.register(frame); }); script.setAttribute('src', 'https:\/\/www.fiverr.com\/gig_widgets\/sdk'); document.body.appendChild(script); \" ><\/iframe>\n<br \/><a href=\"https:\/\/sendgrid.com\/blog\/email-security\/\">Source link <\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Email security is a nonnegotiable priority. After all, email is your identity\u2014how you log in to websites, receive bills, access your bank accounts, and message&#8230;<\/p>\n","protected":false},"author":1,"featured_media":21478,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7],"tags":[],"class_list":["post-21477","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tech-universe"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>10 Must-Follow Email Security Best Practices in 2023 - mailinvest.blog<\/title>\n<meta name=\"description\" content=\"Technology is forever changing, and there are always new pieces of technology to replace obsolete ones. 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